Archiving, Exporting and Saving Course Content

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It is always recommended that instructors back up their content from their Portal courses and download the files to their personal computer or storage space for future icon for export guideuse. 

In anticipation of the transition from Portal (Blackboard) to Quercus (Canvas) in Fall 2018, having easily accessible content will make building your course in the new system much easier.
 

 

 

Table of Contents

Overview

Archive your Course

Create an Export Package

Export Content from Tools

Save Specific Files

Resources

See Also

 

Overview

There are different ways to save and download Portal course content. It is highly recommended that instructors download a copy of their course website/shell, and download copies of their individual files and content to their personal computer or Office 365 storage space.

COURSE WEBSITE/SHELL

  • ARCHIVE Course creates a zipped package with all course content, including student enrolment and students' course interactions.
  • EXPORT Package creates a zipped package of your course content that can be downloaded to a local computer. It does not contain student data such as grades in the Grade Center, student file submissions or student course interactions in the Discussion Board or Blog tools. IMPORTANT: Click Select All to include all course files in the Export package. 

INDIVIDUAL FILES AND TOOL CONTENT

Archive Course
 

  1. Go to the Control Panel from within your course page.

    Screen capture of menu item Packages and Utilities
     
  2. Click Packages and Utilities, Export/Archive Course, and then select Archive Course.
  3. Select Include Grade Center History.
  4. Under File Attachments, next to Course Files Default Directory, verify that Copy links and include copies of the files in the course default directory has been selected. 
  5. Next to Files Outside of the Course Files Default Directory, verify that Copy links and include copies of the files in the course default directory has been selected. 

    Screen capture of option within export a package screen
     
  6. Click Submit
  7. When the archive has completed you will receive an email message, or you can remain on the page and click the "Refresh" button until you see a link appear. Note this may take some time depending on how large your course is.
  8. A link to download a .zip file of your archived course content will be available. Click this link to download the file to your computer.

Important:

Do not unzip an Archive File or the file may become corrupted.

 

Export Package
 

  1. Go to the Control Panel from within your course page.

    Screen capture of menu item Packages and Utilities
     
  2. Select Packages and Utilities, Export/Archive Course, and then select Export Package.
  3. Under File Attachments, next to Course Files Default Directory, verify that Copy links and include copies of the files in the course default directory has been selected. 
  4. Next to Files Outside of the Course Files Default Directory, verify that Copy links and include copies of the files in the course default directory has been selected. 

    Screen capture of option within export a package screen

     
  5. Select the specific content you wish to export or click "Select All" to export all content. We recommend you export all content.
  6. Click Submit. A confirmation screen will appear once the system has received the export request.
  7. When the export has completed you will receive an email message, or you can remain on the page and click the "Refresh" button until you see a link appear. Note this may take some time depending on how large your course is.
  8. A link to download a .zip file containing exported course content will be available. Select this link to download the file to your computer.

Important:

  • Do not unzip an Export package or remove files from the package, otherwise the package will not import correctly.
  • It is highly recommended that Instructors download the Grade Center separately in order to retain a copy of student grades.

 

Export Content from Tools
 

Grade Center

It is highly recommended that Instructors download the Grade Center separately in order to retain a copy of student grades.

Tests & Surveys

You can perform a test export or a survey export, which can later be imported into another course. Review the Tests and Surveys post-import to ensure they are accurately represented. The most popular question types (e.g., mutliple choice, short-answer) are easily imported over to Quercus (Canvas) but some are not.

Rubrics

You can export a rubric, which can later be imported into another course. Review Rubrics post-import to ensure they are accurately represented.

iClicker

You can export polling results directly from your iClicker application.  Please see Export Polling Results from the iClicker Application.

 

Save Specific Files from the Content Collection
 

The Download Package feature of the Content Collection allows an instructor to download multiple files and folders. 

Creating a Package File in Blackboard
In Blackboard a Package File is a compressed folder (Windows) or an Archive (Mac OS) that ends in .zip, which contain a number of files potentially organized into folders. Blackboard can create a single .zip containing multiple files for you.

To select a file (or files) already in your Blackboard Content Collection:

  1. From within your course, select Control Panel, then select Content.
  2. Select from the following options:
    • Link with the name of the current course: files uploaded to the current course.
    • Link with "UTORid Content": your course files plus other files you have saved here.
    • Link to all course content: all files from all courses you are enrolled in (under any role).
    • Link to all organization content: all files from all organizations you are enrolled in.
    • Link to institutional content: all files made available at U of T.

For more information about the Content Collection, please see Managing Content.

content menu in Portal
 

  1. Select the appropriate folder or the checkbox beside each file name, or the check box at the top to select all files.
  2. Click the Download Package button near the top or bottom of your file list.

The .zip file will be created. This may take a few moments depending on the size and how many files you selected. Your web browser will generally prompt you and ask what you wish to do with the file (open, save, etc.). Once this file is saved on your computer, you can open it to view the multiple files contained within.

 

Resources

It is recommended to contact your local educational technology support as the primary resource. You can also email us at portal.help@utoronto.ca.

General inquiries can be directed to the campus-specific help desks.

Information and updates regarding content migration from Portal (Blackboard) to Quercus (Canvas) are posted on the Academic Toolbox Renewal website. Inquires regarding content migration should be directed to lme.migration@utoronto.ca.
 

See Also

Glossary: See a list of terms and definitions specific to U of T's Portal.