Create a Smart View

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A SMART VIEW is a focused look at the Grade Center. It shows only the data that matches a set of criteria. Smart Views are useful to quickly sort data when the Grade Center includes a large number of students and columns.

With Smart Views, you can view the progress of the following:

  • An existing group
  • Student performance for a particular item
  • Individual students

Default Smart Views appear in the Grade Center. Favorite Smart Views appear in the Grade Center section of the Control Panel as an indented list under Full Grade Center by tagging Smart Views as Favorites so they appear in this list for quick access.

NB: This menu is an expandable and collapsible menu. If it is collapsed, click on the caret   to the left of the menu item to expand the menu.

  1. Go to Control Panel.  Click on Grade Center and select Full Grade Center.

    NOTE: Favorite Smart Views can be added to the Grade Center section of the Control Panel as an indented list under Full Grade Center for quick access.

    Assignments and Tests appear by default in the Control Panel and can be removed.
     
  2. Click Manage to access the drop-down list and then select Smart Views.
  3. On the Smart Views page, click Create Smart View.
  4. On the Create Smart Views page:

    a. Type a Name for the Smart View. Adding a Description is optional.
    b. Select the Add as Favorite check box to make the Smart View a favourite. The Favorite Smart View will appear in the Grade Center section of the Control Panel in the indented list under Full Grade Center.
     
  5. There are 5 types of views with a set of criteria.  Select the Type of View for your Smart View:

    a. Course Group: Groups must be created using the UT Manage Groups tool before they can be used as selection criteria.
    b. Performance: Student performance on a single item (or method of assessment), such as a mid-term exam.
    c. User:  A Smart View based on individual students.
    d. Category and Status: Based on a category, such as Assignment or Test, student or students, and grade status, such as Completed or Not Attempted.
    e. Custom: A query for selecting students using a combination of attributes.

    a. Course Group:  For Type of View, select Course Group. Select the Criteria for the Group, for Condition, select Equal to, and then select the Value of the Group, which is the Group Name.
    b. Performance: For Type of View, select Performance.  Select the User Criteria (columns from the Grade Center) from the drop-down list. Select the Condition for the criteria. Possible conditions include the following: Equal to, Greater than, Greater than or Equal to, Less than, Less than or Equal to, Between, or Status Equals. Type or select the Value for the Condition. Note: All Conditions require a number except Between, which requires two numbers, and Status Equals, which requires a selection for the status of the grade.
    c. User: For Type of View, select User. Select All Users from the Users drop-down list to include results for all Students, or select Selected Users from the drop-down list and select the individual students needed. Hold down the CRTL key to select multiple users. 
    d. Category and Status: For Type of View, select Category and Status. Under Categories, select a category from the drop-down list, such as Assignment or Lab. Under Users, select All Users from the drop-down list to include results for all students, or select Selected Users from the drop-down list and select the individual students needed. Hold down the CRTL key to select multiple users. Select the Filter Results from the drop-down list.  The following choices are possible:
    • All Statuses
    • Completed
    • Edited Manually
    • Exempt
    • In progress
    • Needs Grading
    • Not Attempted

    e. Custom: For Type of View, select Custom. Instructors can create a Smart View by building a query based on a combination of attributes. For example, an Instructor teaching a multi-disciplinary course may have two items that account for the major proportion of the semester’s grade, a Mid-term Exam, and a Final Exam. In the course, the Instructor has two groups of students: biology students, and Management students, as well as select students in a group named at risk students. This translates into five criteria:

    Group Value & Description

    1. Mid-term Exam grade less than 60 (failure cut off)
    2. Final Exam grade less than 60 (failure cut off)
    3. Biology student group
    4. Management student group
    5. At risk students group (students who have been identified by student services as at risk for dropping out of the program.)


    Click Add User Criteria for additional rows.

    The Instructor is interested in seeing which students scored below a 60 on either exam, what group the students are in, and if they are at risk. This data gives the Instructor information about whether there is a difference in the failure rates of Biology students, Management students and at risk students.

    To add a complex formula, the Instructor must manually edit the formula in the Formula Editor box. The first formula the Instructor adds is this: ([1 or 2] AND [3 or 4]) AND 5.

    This displays all Students from the At Risk group (5) with scores less than 60 on the Mid-term Exam (1) or Final Exam (2) with the group Biology (3) or Management (4).

    The second formula the Instructor adds is this: (1 or 2) AND (3 or 4 or 5).

    This displays all students with scores less than 60 on the Mid-term Exam (1) or the Final Exam (2) and are either in the group Biology (3) or Management (4) or at risk (5).
     

  6. Select the Filter Results from the drop-down list. The following choices are possible: All Columns: Select all Grade Center columns, None: Do not select any Grade Center columns, All columns shown to users: Select all columns that are shown to users. Columns that have been hidden are not shown, All columns hidden from users: Select all columns that have been hidden from users, Selected Columns Only: Select columns from the list of columns that appears, Selected Categories Only: Select categories from the list of categories that appears, Selected Grading Periods Only: Select Grading Periods from the list of Grading Periods that appears.
  7. Click Submit.