Send Email

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Instructors may wish to send email via the Send Email tool or through the Grade Center.

 

Send Email Tool

The Send Email tool allows instructors to email all Users, or selected Students, Groups, Teaching Assistants or Instructors enrolled in a course.

Note: Through this tool, emails will be sent to the utoronto email address that students have entered on ROSI. You may wish to remind students that course-related emails will only be sent to this address.
 

  1. Go to Control Panel.  Click on Course Tools and select Send Email.
    NB:  This menu is an expandable and collapsible menu. If it is collapsed, click on the caret to the left of the menu item to expand the menu.
     
  2. Choose a predefined “All” list, or Single or Select Users to email a small number of people.
    For Single or Select Users:
  3. Highlight a person by clicking on their name.
  4. Click the right [>] arrow to move the selected names to the Selected Items list.
  5. Provide a Subject and compose your message.
  6. Click Submit.

Sending an email to one of the predefined “All” categories:

  1. Choose All Users (or another predefined “All” group) from the Send Email menu (please see Item 3 above).
  2. All the relevant Users in your Class or Organization will appear In the To: line.
  3. Compose your message and click Submit.

NB: There is no “sent mail” folder within Blackboard; however, you may copy the recipient list manually if you need to reference it at a later date.
 

To Restrict Access to the Blackboard Email Tool:

By default, students have the ability to send email to all Users or selected Students, Groups, Teaching Assistants or Instructors enrolled in a course. If you would like to change these settings, choose one of the following options.

To TURN OFF the email tool completely:

  1. Go to Control Panel. Click on Customization and select Tool Availability.
  2. On the Tool Availability page, you will see a long list of tools with checkboxes. Uncheck the box beside Email in the column labelled “Available.”

To LIMIT who students can email:

  1. Go to Control Panel. Click on Customization and select Tool Availability.
  2. On the Tool Availability page, click the double arrow action link under Email and select Email Settings from the drop down menu (make sure the checkbox beside Email is checked).
  3. On the Email Settings screen, uncheck any boxes beside user groups you do not want students to be able to email.
  4. Click Submit.

     

Grade Center

To email students directly from the Grade Center:

  1. Select one or more check boxes for users you wish to email.
  2. Select the Email drop-down menu, and make your selection: Email selected users, Email selected users and their observers, or email observers for selected users.
  3. You will be taken to the Send Email tool. Provide a Subject and compose your message.
  4. Click Submit.

Selecting students and Send Email drop-down in Grade Center